UCGIS 1998 Annual Assembly
MINUTES
BOARD OF DIRECTORS MEETING, Sunday, June 28, 1998 (8:00-11:00am)
Olympia Park Hotel, Park City, Utah
The Council meeting was brought to order by President David Mark at 8:16am.
Present: Mark, Onsrud, Wright, Saalfield, Kemp, Lam, McMaster, Dobson, Getis,
Elmes, Radke, Palmerlee
Guest: Dennis Goreham (NSGIC)
Numbers below represent the agenda items on the list for this meeting.
1) Appointment/reappointment of Standing Committee Chairs
Motion: Dobson proposed, and Getis seconded that we reappoint the Standing Committee Chairs. Motion carried (unanimously).
Discussion about ad hoc Communication Committee. Web Committee should be within the Communication Committee. Karen Kemp volunteered to draft a description of the Communication Committee's responsibilities.
Statement: Enthusiastically support the concept for a FY2000 initiative.
Action: Write to Bruce Babbit directly, thanking him for FGDC's participation in this meeting.
3) NSGIC / Joint working group with NSGIC
Motion: Kemp proposed, and Dobson seconded that we establish a an hoc committee as NSGIC/UCGIS Partnership Committee, the first task to implement the MOU between the two groups. Motion carried (unanimously).
Richard Taupier was thought to be a good candidate to Chair this committee and David Mark will approach him.
Dennis Goreham reported on their NSGIC and invited a representative from UCGIS to their annual meeting in September in Annapolis. He supplied the NSGIC directory to help us connect with our counter parts in each state.
The discussion on MAPPS was moved up in the agenda to accommodate NSGIC's participation in the meeting. We discussed that MAPPS wanted to have an MOU with UCGIS. David Mark will follow up with a letter to MAPPS outlining the discussions that took place between MAPPS and UCGIS.
4) 1999 Assembly Programs, theme, responsibilities
McMaster discussed his original proposal and suggested that Goodchild had a good idea, to focus on a theme for the meeting which was looking at what the University of Minnesota was doing in GIS. McMaster wanted to have the meeting include something that would bridge it to the GIS and Society meeting which was following the UCGIS meeting.
Committee chairs will write their operations plan by September 1. Will Craig will be asked to do the local context. The President, with help from Board members will appoint a Program Coordinator. These will form the Conference Program Committee.
The theme will be "Meeting the National Needs", to be described at a broad level now and more narrowly focused months before the meeting.
5) 1999 Congressional Plans
Discussion: The board discussed strategies for creating a coherent program to present to congress at an event in early 1999. Harlan also discussed other possible events in Washington such as agency briefings. It was decided that Harlan would take a poll to find out what members could go to such a Washington activity.
Discussion: David Mark discussed the amount of time Tom has put in for UCGIS and proposed increasing the amount of time (200 extra hours) for the rest of the year.
Motion: Dobson proposed, and Kemp seconded that we increase the Executive Director's time by 200 hours for the remainder of this year. Motion carried (unanimously).
Discussion about how NSGIC and UCGIS could coordinate efforts with their interaction with FGDC.
· FGDC Research Contact
Discussed FGDC funds for UCGIS research support. It should be a contractual agreement to make it easier to produce product.
· Research Management Committee
David Mark proposed an ad hoc Research Management Committee (5 people) that would fill a role similar to a program officer. They would negotiate what UCGIS could deliver to FGDC. In addition, UCGIS would act as a facilitator to help FGDC define problems and find contractors to deliver products to fulfill FGDC research needs.
It was agreed that David Mark would populate the Research Management Committee with 5 people.
· Committee on Finance
Moved to Strategic Plan for discussion
· UCGIS making recommendations for support of member applications for funding (demonstration project)
It was decided that we would inform our members through email that there is an opportunity to propose demonstration projects to FGDC.
8) Strategic Plan and 1999 Annual Plan/Budget
· Communications - UCGIS goals/Assembly goals
· Committee on Finance
· Defining & Funding research in GI Science (8:30-10:00am Thursday, Nov 12)
Reviewed the times and dates on page 19 of the 1998 Annual Assembly Program.
10) Review/debriefing of Council Meeting - lessons learned
Foreign member institutions were discussed.
11) Committee and Chair Status:
· Policy and Legislation Committee - Bylaws Changes - Discussion
· Nominations Committee - Nominations and Guidance - Discussion
· Education - report
· Research - report
McMaster reported that each lead panelist will produce one paragraph on how their research topic relates to "Digital Earth".
· Membership - report
Will Craig circulated a memorandum asking the Board to state how the Ohio GIS-Net membership should be listed on the UCGIS brochure and web page. The Board unanimously agreed on: Ohio GIS-Net (a consortium of Ohio universities).
It was decided the rest of the agenda items below would be discussed via e-mail and a voice board meeting if necessary.
12) Redefine "Diversity" statement regarding Nominations
15) Certification & licensing issues
16) Huxhold and Obermeyer will draft guidelines for accreditation
17) UCGIS Expertise Database
18) Student Award IGIF to honor John Bossler
Motion: Elmes proposed, and Onsrud seconded that we adjourn the meeting. Motion carried (12:12pm) (unanimously).